inbox_digest.py Sample output
→ Inbox scanned: last 24h
→ Sorted into 13 categories
→ Action required: flagged first
✓ AI summaries written
✓ Synced to Notion: 3 views
+ Daily digest ready
13
Email categories, sorted daily
3
Notion views, updated automatically
AI Workflow Systems

Stop using AI randomly.
Start thinking in systems.

AI workflow systems for service businesses doing $10K–$100K/month. I take inbox triage, lead follow-up and proposals off the owner's plate, tested and documented so they keep running.

Book a free audit See what I've built →
Free
30-minute
workflow audit
Fixed
Price, quoted
after your audit
Weekly
Progress updates
during every build
Full
Documentation
at handover

Tools I build with

Claude Next.js Supabase Stripe Notion Gmail Google Workspace
Results

Real systems, built and running.

I build the system, test it, and hand it over documented. Every engagement starts with a clear objective and ends with something that works.

One link, start to paid
Live product
AI draft
→
Send link
→
E-sign
→
Paid
Proposal Generator
Draft, sign and get paid from one link
Freelancers and agencies lose deals in the gap between "send me a proposal" and getting paid. AI drafts the proposal, the client gets a public link, and they sign and pay through Stripe on the same page.
Built with Next.js · Claude API · Supabase · Stripe · Resend · Netlify
See it work ↓
Runs every day
Internal build
Gmail
→
13 categories
→
AI summaries
→
Notion
Inbox Digest
Internal build: how I automated my own inbox
A Gmail-to-Notion system that sorts every email from the last 24 hours into 13 categories, writes an AI summary of each, and feeds three Notion views, so what needs action surfaces first.
Built with Claude · Gmail · Notion
See it work

From brief to paid, in one link.

This is the real workflow inside my Proposal Generator, shown with a sample client. You write a short brief. The system writes the proposal, you check it, and your client signs and pays from one page.

01
Write a short brief
The client, the job, and how you want to be paid.
02
AI writes the proposal
Ten sections, from summary to terms, written live.
03
Pricing, your way
It follows your numbers and suggests line items.
04
Edit in one sentence
Rewrite any section without touching the rest.
05
Signed and paid
The client signs and pays from the same link.
proposal-generator Sample client
New proposal
ClientNorthside Dental
Payment50% deposit · CAD
Brief
Writing proposal…
Cover✓
Deliverables✓
Summary✓
Timeline✓
The challenge✓
Investment✓
The solution✓
Why us✓
Next steps✓
Terms✓
Investment
You approve every number
Discovery & plan$800
Website design$1,700
Build + online booking$2,000
Launch & handover$500
Total $5,000
Deposit due on signing (50%)$2,500
Summary
✎ Make this shorter
✓ Summary rewritten · the other 9 sections unchanged
Proposal link · opened by client
Client signature
✓ Signed · deposit paid $2,500 via Stripe
Never invents facts
The AI is told never to make up clients, stats or awards. Every proposal sticks to what you've told it.
You approve every number
If your brief has prices, it follows them exactly. If not, it suggests pricing, and nothing is sent until you've checked it.
Change anything in one sentence
Tell it what to change and it rewrites that one section, keeping the rest of the proposal intact.
About

Built by an engineer, not a marketer.

Growing service businesses tend to run through their owner. Every email, follow-up and proposal waits on you.

TheGrindHack builds AI workflow systems that take that work off your plate: inbox triage, lead follow-up, proposals, client onboarding and internal ops.

These systems give your existing team leverage. They don't replace your people.

thegrindhack / build-log
ENG
Electrical engineer: rail, battery, industrial automation
MEng
MEng, Electrical & Computer Engineering
'26
Founded TheGrindHack
NOW
Shipped: inbox digest + proposal generator
3+ yrs
Engineering
MEng
ECE
2026
Founded
The founder

You work directly with me.

Kingsley Ogbodo
CEO · Lead Strategist
I'm an electrical engineer based in Ontario, with 3+ years across rail control systems, high-voltage battery validation and industrial automation, and an MEng in Electrical and Computer Engineering from the University of Windsor. My day job is validating systems against strict industry standards. I build business automation the same way: tested, documented, and built to keep running when you're not watching it.
A note from the founder
"Most small businesses don't need more AI tools. They need the ones they have to actually work together. I build systems that take repetitive work off the owner's plate and give your team leverage. I don't sell automation that replaces your people, and I won't build anything I haven't tested. I build it, and if you want, I'll keep it running too."
Kingsley
Why work with me

I don't just advise.
I build.

Most AI consultants hand you a deck and disappear. I stay until it works, and I test everything before you rely on it.

Founder-led
You talk to the person who builds your system. No account managers, no hand-offs to a junior team.
Fixed price, no surprises
Scope, timeline, and price are agreed upfront. No hourly billing, and no scope creep without your sign-off.
Transparent from day one
I'll tell you what I've built and what I haven't. Every build on this site is real. No fake testimonials or manufactured social proof.
I run what I sell
My own inbox runs on the same kind of system I build for clients. If it isn't good enough for my business, I won't put it in yours.
How I work

From first call to a system that keeps running.

01
Free workflow audit
A free 30-minute call. I look at how work actually moves through your business and where you, the owner, are the bottleneck.
02
Map the bottleneck
I map the one workflow worth fixing first, then send a clear scope, timeline and fixed price before any build starts.
03
Build
I build the system around the tools you already use, with weekly progress updates so you always know where things stand.
04
Test before handover
Every system is tested against real scenarios before you rely on it. Nothing goes live untested.
05
Handover & support
You get full documentation, a walkthrough for your team, and support while the system settles in.
06 · Optional
Maintain
On a monthly maintenance plan, I monitor the system, fix anything that breaks, make small tweaks and check in with you every month.
One-time · fixed price
Build
Quoted after your free audit. Scope, timeline and price are agreed before any work starts.
Optional · monthly
Maintenance plan
Monitoring, fixes when something breaks (expired logins, API or AI model changes), small monthly tweaks and a monthly check-in. New workflows are quoted as new builds. Cancel anytime.
Both are priced after your free audit, based on your workflow.
Book a free audit →
Free 30-min audit

Ready to stop being the bottleneck?

Book a free 30-minute workflow audit. I'll look at where your time goes, find the bottleneck, and show you what a system could take off your plate.

Book your free audit

Prefer email? hello@thegrindhack.com

No sales pressure, no commitment.